Built for QuickBooks Online — no ERP required

Stop hand-keying remittances into QuickBooks.

Your customers pay 80 invoices at a time with one check and a multi-page remittance PDF. ReconcileIQ reads every line, matches it to your open invoices, and posts it to QBO — so no one spends another afternoon in the Receive Payment screen hoping they don’t misclick line 47.

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14-day free trial · Posts to Undeposited Funds · Never moves money

The problem

The lump-sum check that eats an afternoon

If you sell physical goods on net-30 terms, you already know this story. It repeats every week.

Step 1

The check arrives

A customer pays 132 invoices with one check for $48,712.19. Stapled to it: a 14-page remittance with short-pays, two credit memos, a rebate deduction, and three invoice numbers that don’t quite match yours.

Step 2

Someone keys 132 lines

QBO’s Receive Payment screen has no incremental save. Find each invoice, enter each amount, check each box — in one sitting. One misclick on line 47 and the whole screen starts over. 45–90 minutes per remittance, when it goes well.

Or instead

ReconcileIQ posts it

The AI reads the PDF, extracts all 132 lines, matches them to your open invoices, and posts the high-confidence ones to Undeposited Funds. Anything ambiguous lands in a queue with the split pre-built. You click confirm. Done.

How it works

From inbox to posted, in four steps

01

Connect QuickBooks Online

OAuth sign-in, about two minutes. ReconcileIQ reads your open invoices and customers — access is scoped, and you can revoke it from your Intuit account at any time.

02

Forward emails or upload scans

Auto-forward ACH advices and remittance emails to your ReconcileIQ inbox, or drag in scanned checks and PDF remittances. Twenty-page lump-sums welcome.

03

AI matches every line

Typo’d invoice numbers, dropped leading zeros, rebates, discounts, partial pays, credit memos, multi-entity splits — every line is matched against your open AR and scored for confidence.

04

You confirm the exceptions

High-confidence matches post automatically to Undeposited Funds. The rest queue up with the split pre-built — one click to confirm, with an append-only audit log of everything.

In production

From 30 hours a month to under one.

A $10M print & promotional products supplier ran ReconcileIQ on live AR: roughly 40 payments a week, 1,000–1,500 invoices matched a month — including rebates, partial pays, credit memos, and multi-entity checks.

Monthly payment-entry time
30 hrs → <1 hr
Suggested matches accepted
100% over 8 weeks
Invoices matched per month
1,000–1,500

First production deployment, 8 weeks of live AR. Case study anonymized at the customer’s request.

The math

What is the data entry costing you?

Three numbers you already know. Slide them and see what manual cash application costs every month.

/ week
min
$ / hr

Assumes ReconcileIQ removes 95% of payment-entry time — our first production deployment measured ~97% (30 hrs/month to under 1). Lump-sum remittances average far more minutes than single-invoice payments; use your blended average.

Hours on payment entry today
57.7 hrs/mo
With ReconcileIQ
2.9 hrs/mo
Labor you get back
$1,920 /mo

54.8 hours and $23,036 per year.

At ~173 payments/month you fit Starter ($149/mo) — roughly a 12.9× monthly return before you count fewer posting errors and faster cash application.

Tier suggested by payment volume alone; multi-entity or team needs may put you in a different tier.

Pricing

Costs less than the data entry it replaces

Flat monthly tiers sized by payment volume. A 132-line lump-sum counts as one payment, not 132.

FAQ

Questions owners and AR clerks actually ask

Give your AR person their week back.

Connect QuickBooks, forward one remittance email, and watch it post. If it doesn’t save you hours in the first week, cancel in one click.

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